Defining Document Types

DEFINING DOCUMENT TYPES

Record sorts differentiate diverse business transactions (for example, client settlement as well as supplier credit score memo) as well as manage just how transactions tend to be submitted.
A number variety will be specific for each record kinds. Every deal amount within SAP is selected from this quantity array. A single quantity variety can be used for a number of record types

These are described at the customer degree. The standard program currently consists of record types, which can be used as it is or even altered. Whilst getting into the purchase, a record kind should be specified in the actual header segment. Normal document types are mentioned against each transaction, which then relieves a persons coming from inputting each and every time while publishing a deal.

Document Types Determines  

  è  Define Number ranges regarding documents
  è  It regulates Account types permitted for postings e.g. Property,supplier,       

       Customer, Regular Gl Accounts
  è  Document type which to be used with regard to reversal postings

Document Type	Document Type Description
AA	Asset posting
AB	Accounting document
AF	Dep. postings
AN	Net asset posting
DG	Customer credit memo
DR	Customer invoice
DA	Customer document
DZ	Customer payment
EU	Euro rounding diff.
EX	External number
KA	Vendor document
KG	Vendor credit memo
KN	Net vendors
KP	Account maintenance
KQ	Transporter Invoice
KR	Vendor invoice
KZ	Vendor payment
KS	Contract Invoice
KV	Raw Material Payment
KW	Contractor Payment
KX	Transporter Payment
KY	Stores Payment
ML	ML settlement
PR	Price change
RA	Sub.cred.memo stlmt
RE	Invoice – gross
RN	Invoice – net
RV	Billing doc.transfer
SA	G/L account document
SB	G/L account posting
SK	Cash document
SU	Adjustment document
UE	Data transfer
WA	Goods issue
RV	Billing doc.transfer
SA	G/L account document
SB	G/L account posting
SK	Cash document
SU	Adjustment document
UE	Data transfer
WA	Goods issue
RV	Billing doc.transfer

Document type setup steps:-

Stage1: - Enter T-Code SPRO in the Command Area of the SAP Easy Access Menu Display and press Enter key on the Computer keyboard

Stage 2:- Within next display click on Click SAP Reference IMG Icon

Stage3:-

 In next display follow the IMG menu path for determining Document types
 IMG Menu Path: - ->:-  SAP Customizing Implementation Guide –>   Financial A/C –> Global Settings –> Documents –> Document Header –> Define Document types

Stage 4:- In next display click on new entries to create new document key

 Stage 5:- Update the required data

1. Document Type :- Enter unique 2 digits code 2. Number Range :- Enter number range code 3. Reverse Document Type :- Enter reverse document type key code 4. Number Range Information :- Number ranges are maintained for the document types 5. Accounts Types allowed :- Select account type for the document type i.e. Assets, Customer, Supplier, Materials, G/L Accounts 6. Control Data:- Select control data for the document type

Stage 6:- Following sustaining the necessary information, click on save

Stage 7:- Following conserving record type key, update the description of the record crucial and click on conserve symbol.

Hence document types tend to be effectively set up